Timeline listed below are for the applications reaching the Faculty Office via the respective Departments. Should late submission is inevitable, justification with legitimate reasons explaining the late submission is required.
| Category | Type of application | Deadline for application documents reaching the Faculty Office via Department (see Note*) | Remarks |
| Registration
|
Change of Registration Date (Form AR25/321) |
At least 1 month prior to the expected registration date | — |
| Student Registration
|
On or before your registration date
|
Please report in person with the following documents:
|
|
| Course Enrolment
|
Add/drop course (Form GS2 and/or Form Faculty (Revised)) |
No later than 2 weeks after the commencement of the course(s) | — |
| Course Exemption (Form 220/1019 or 221/1019) |
No less than 2 weeks before commencement of the semester | The completed form should be submitted together with the course syllabus and official examination result of the course taken before. | |
| Thesis Submission / Examination
|
Notice of intention to submit a thesis (Form 208/1116 re-amended) |
At least 3 months before the expected date of submission of draft thesis | — |
| Thesis Submission form by Supervisor (Form 207/1116 amended) |
Same deadline as draft thesis submission | — | |
| Thesis Submission E-Form (Restriction of Library access) (e-Form)
|
Same deadline as final bound thesis submission | For submission of finalized thesis to the University Library | |
| Extension of final bound thesis submission (Form AR27/321) |
At least two weeks prior to the final bound thesis submission end date stated in the letter of examination result | — | |
| Other Applications | Change of Field of Study (Form AR26/321) |
At least 5 working days prior to the effective date | — |
| Change of Supervisor (Form AR29/321) |
At least 3 months before the expected date of submission of draft thesis | — | |
| Concurrent Registration | 1. At least 3 weeks before your registration date if you are studying the concurrent programme/have received an offer of the programme before the commencement of your RPg programme at HKU
At least 3 weeks before the commencement of the concurrent programme if it starts during your RPg study at HKU |
Please contact your supervisor and department for details. | |
| Extension of candidature (Form 338/519) |
At least 3 months before the candidature end date Please contact your supervisor and department for details. |
Study plan for the extended period is required in the submission. | |
| Extension of probationary period (Form AR60/321) |
Submit to the Department at least 1 week prior to the end date of the probationary period | — | |
| Leave application via HKU Portal > SIS Main Menu > Online Applications > Application for Leave of Absence |
At least 7 working days before the first day of leave | Study leave: For leave period exceeds 30 days, please upload a study plan to the system as supporting document. | |
| Letter of Certification for attending conference / Student Identity | At least 5 working days for processing an application | Submit a written request to cmdoris@hku.hk and attach leave application form with supporting documents of the conference. | |
| Part-Time employment (HKU/Non-HKU employment) (Form AR28/321) |
At least 1 month prior to the commencement date of the employment | Part-time employment should be within the cap of 150 extra hours per annum counting from first day of registration. | |
| Transfer of Candidature from MPhil to PhD | At least 3 months before the MPhil candidature end date | Please consult your supervisor and contact department for details. | |
| Visa Extension Confirmation Sheet (Details & Form) |
At least 4 weeks before the visa expiry date | — | |
| Withdrawal of Study (Form Withdrawal 1 248/1014) |
At least 2 weeks prior to the effective date | Please consult your supervisor and contact department for details | |
| Academic Transcript (e-Form) |
At least 10 working days for processing an application | — |
Approval from the RGC is required for the following items of application for HKPFS awardees during the three-year fellowship period. These applications (using the standard forms listed in the table below) should be submitted to the Faculty Office via your Department with detailed justification at least 1 month before the effective date:
During the 4th year of study (applicable to 4-year PhD student), please follow the submission deadlines listed in the table above.